Societies

Overview

Societies are an integral part of campus life here at King’s. Societies at King’s range from program-specific societies, such as the Contemporary Studies Society, the Early Modern Studies Society, and the History of Science and Technology Society, to societies based on a wide range of student interests, like the King’s Theatrical Society and the King’s Jewish Book Club. Each of these societies has been ratified by the KSU and as such is eligible to receive KSU funding. Societies are also required to follow the bylaws of the KSU and are subject to policy decisions made by Council and the Student Life Vice President. A basic outline of current policies can be viewed by downloading the Society Ratification and Guidelines Package.

Quick Links:

• Society Ratification Package 2025-2026

• Constitution Example

• Society Event Funding Request Form 2025-2026

• Society Capital Purchases Request Form 2025-2026

How Do I Start A Society?

If none of the current societies quite suit your fancy, you can start your own society. It’s  a simple and straightforward process! Please note that the process below must be completed annually by ALL societies. Even if societies have been active from time immemorial, groups failing to follow this process will not be recognised by the KSU as a Society for that academic year.

4 Step Process:

1. Download the Society Guidelines and Ratification package (or pick up a physical copy from the KSU office if you prefer)

2. Fill it out 

3. Submit it to the KSU Student Life Vice President (slvp@ksu.ca) or drop off your forms at the KSU office

4. Once ratified, fill out this short form so that we can update your society information on this page for students to access!

Timeline: Provided everything is in order, the Student Life Vice President will recommend your society to be ratified by Council.This process usually takes 1-2 weeks. Once you have been ratified, you’re away to the races and are now an official King’s Society!

Society Event & Capital Purchases Funding Requests

All funding requests may be submitted to the Financial Vice President (fvp@ksu.ca), who approves society funding for events, projects, and campaigns. Please submit all funding requests prior to our Bi-Weekly Council Meetings, so funding for your event can be approved in time! You can also reach out anytime to the FVP for more information about society funding.

Promoting Society Events/Meetings/Activities

If you would like to advertise a society, meeting or event in the KSU’s weekly newsletter (This Week At King’s)  please send your submissions by Saturday noon of the weekend before your event to the Student Life Vice President (studentlifevp@ksu.ca).

Booking Spaces for Events

Wondering how you would be able to book a space on campus for an event? Find out below!

Ratified King’s Societies: Bookings and reservations for campus spaces can be arranged by reaching out to Jakob Burke, the Residence and Conference Services Coordinator at jakob.burke@ukings.ca, or, Elizabeth Williams, the University Receptionist in the Arts and Administration building, at elizabeth.williams@ukings.ca. Socities will be required to complete a room booking form for finalization of booking. Additionally, booking fees are waived for ratified KSU Societies.  Make sure to reach out in advance to ensure that the space you want is available!

Non-Ratified Groups: Bookings and reservations for campus spaces can be arranged by reaching out directly to Jakob Burke, the Residence and Conference Services Coordinator at jakob.burke@ukings.ca. Non-ratified groups are generally treated as external users of campus space. Depending on the nature of the group and request, bookings may be subject to review or approval by senior administration. Typically, non-ratified groups are also responsible for any applicable room rental or tabling fees. Non-ratified groups are required to complete a room booking form, and  may be required to complete additional formal contracts.

All other Student Groups: Any students groups not affiliated with the KSU or DSU (ratified, levied, or in progress) would be subject to the same standard process as non-ratified groups, and therefore be required to complete a room booking form, possible formal contract, and any applicable booking fees. 

The Wardroom space is the one area on campus that is managed directly by the King’s Student Union and the Hospitality Coordinator. Therefore, to use /book this space please reach out to the Hospitality Coordinator at wardroompromotions@ksu.ca